For a large number of the workforce across the country, the pandemic has been a catalyst for an increase in remote working and hybrid working models within organisations. With this comes the need for technology that supports seamless remote collaboration and apps that make it easy to work from home and the office.
Google Workspace tips for remote teams
1) Store, share and access team resources from anywhere in the world
Want an easy way to securely store and share your teams resources? Save all your team’s files in one folder in Google Drive or shared drives, and share them instantly. When someone makes a change, drive shows you what files have changed. Team members can securely access the latest files on any device, at any time.
2) Empower team members with project or team rooms
Encourage team members based in different locations to stay connected by creating a room in Google Chat or Chat in Gmail. Now everyone can easily network with each other, share project ideas, exchange thoughts on best practices, and create a stronger sense of community.
3) Coordinate project plans and schedules
It can be difficult to keep track of team projects and schedules, especially with changing deadlines and last-minute task additions. Be better prepared by organizing your team’s work and tracking completion in a dynamic Google Sheets project plan. Team members across the globe can directly update their progress in real time, without having to sift through everyone’s email updates. With everyone accessing and updating the same project plan, it’s easier to distribute tasks and manage changing schedules. Plus, you can watch responses appear in real time.
4) Hold video meetings and remote events with team members
If you work on a team that’s spread across the globe, Google Meet lets you stay connected from anywhere in the world, at any time—all from a computer or mobile device. Join a video meeting from Meet or Gmail to brainstorm ideas, work on team projects, hold virtual events, and more. Now, everyone can stay in touch without the need for travel and still get the benefit of face-to-face contact.
5) Edit team documents in real time
Editing documents, spreadsheets, presentations, or other files with your remote team? There’s no need to email files back and forth and deal with multiple attachments. Use Google Docs, Sheets, and Slides to edit simultaneously in real time, chat within files, and get targeted feedback using comments. Changes save automatically, so team members are always accessing the most up-to-date versions.
6) Give presentations to remote audiences
When you can’t meet in person, use Google Meet to present Slides, Docs, and other files in a video meeting. You can even record video meetings so people in other time zones can watch them later, and turn on captioning to let people watch without sound.
7) Collect information from team members or customers
Want to gather information from large groups of people, such as internal teams or external clients? With Google Forms, you can create and analyse surveys right in your mobile or web browser. Create a customer satisfaction survey, collect feedback on documents from extended teams, send a quick opinion poll, and more. Then, you can get notified as people respond, see survey results, and summarize data with charts and graphs in Forms or Sheets.